Forms Processing Services
Forms Processing Services at 3Alpha Data Entry Services help you to digitize different types of forms filled - either manually or printed. Nearly all businesses or companies are dealing with their customers daily for the purpose of providing or exploring their business to sell their products or services. There are different kinds of forms for collecting information from the customers in different forms like feedback forms, suggestions forms, questionnaire, survey forms, registration forms and other forms. This is very important for the companies to improve their service and quality.
Digitizing Forms is time consuming and managing huge volume of forms, the Companies need better resources. 3Alpha Data Entry services helps to manage the Forms Processing task. At our offshore location we will save your cost, time and also
3Alpha Data Entry Services understands Client requirements and provides better solutions at a very competitive price. Our Forms Processing Services have a team of experienced professionals handling different forms, and our services include:
- Form Scanning Services
- Manual Forms Processing
- Automated Forms Processing
Some of the Forms Processing examples are:
- Survey Forms
- Insurance Claims Processing
- Medical Claims Processing
- Medical Insurance Billing
- Medical Forms (hcfa, cms 1500, ub92, hcfa 1500)
- Purchase Order Forms
- Warranty Cards
- Application Forms Processing
- Rebate Coupons
- Email Forms
- Account / Tax Forms
- Patient Records
- Registration Forms
- Rental Forms
The information obtained from Customers is mostly collected in paper format and forms are filled manually by the customers or submitting the information directly in online database forms. The tedious task for the Companies is with the paper format, which needs to be well organized, sorted and safeguarded; unless these forms are digitized it won't be useful for analysis or to take any decision or action.
Methodology in Forms Processing Services:
Forms Processing services at 3Alpha Data Entry Services is carried out by the following two methods:
- Manual Forms Processing
- Automated Forms Processing
Process involved in Manual Forms Processing:
- This manual process is done mostly with handwritten forms, some of the forms like survey forms, feedback forms, registration forms, insurance claims processing forms are generally issued to customers in paper format and information are handwritten by them. In such cases, we use the Manual Forms Processing method.
- As Automated Form Processing won't give better results, we do manual processing of the hand written text for better quality.
- We manage Manual Forms Processing very well with our team of young professionals who have earlier experience of working on many similar projects. They can recognize the handwritten text very well and provide higher accuracy level.
- We can do Data Entry of the forms directly into web applications, spreadsheets like MS Excel, MS Access database or any other format as per client requirements.
- We carry out different other process once the Manual Data Entry of the forms is done to make sure the quality level is maintained.
- Processes like Data Verification or Data Validation are carried by our experienced Quality Controllers or QC persons (to make sure the Data Entry is done accurately and making corrections as required).
- We check for consistency of data formats for certain fields like mailing address, email id, phone, date or any other fields with a pre-defined set of data validation rules.
- Finally, the Data Entry is audited before the delivery to confirm certain quality checks are done based on quality check-lists.
- Data is delivered in different modes by email, FTP or by any other media as per client requirements.
Process involved in Automated Forms Processing:
- This process is used where the forms are printed and the data fields are fixed, most of the information's are printed in some forms like invoices, medical bills, purchase orders, insurance claims processing etc.
- We use advanced technology to automate this process which helps to manage huge volume of forms with greater accuracy levels
- We use Optical Character Recognition or OCR technique to Data Capture from scanned forms; this process recognizes the text and converts to editable format.
- This process gives better accuracy without manual interference thereby reducing the manpower cost and can manage huge volumes easily in quick turnaround time.
- Data Conversion of forms using OCR method helps to speed up the process and deliver the outputs in different formats like tiff to excel, PDF to excel, tiff to CSV, tiff to txt, PDF to CSV, PDF to txt, tiff to word, PDF to word and other formats.
- Once the text is recognized, it is checked for spelling errors, junk characters and necessary corrections are made to ensure the quality of the output.
- As we use automated forms processing method, we still follow the quality control process like Data Validation or Data verification process as carried in the manual process to make sure the data is error free.
- Finally the output is audited before the delivery to confirm that certain quality checks are done following quality check lists.
- Data is delivered by different modes by email, FTP or by any other media as per the requirements.
How we outsource your Form Processing Job
- Send us your detailed requirements relating to Forms Processing
- Send us some sample forms either as a hard copy or scanned images (tiff, jpg, PDF or any other format)
- We will analyze your requirements and execute a free trial run and send the output for your review
- Once the sample is approved, we give you our competitive quote, and upon price confirmation, the project starts.
- Project plan, execution methodology and delivery schedule will be sent for further approval.
- We dedicate a team for your project and keep you updated regularly about the progress and we make sure the work is delivered as per the Turn Around Time or TAT
- Quality Control and Quality Assurance will be done for each delivery.
- We will get regular feedbacks till the completion of the project.
|Forms Processing||Forms Processing is process where the handwritten form or printed form is converted into electronic format like spreadsheets, database or other formats.|
|Digitizing Forms||Digitizing Forms is converting paper format to electronic format by scanning into image format and do data conversion by OCR software.|
|Form Scanning||Form Scanning is a process where each forms (hard copy) is scanned and stored as a image file format like TIFF, PDF, JPG formats.|
|Manual Forms Processing||Manual Forms Processing is a process where the information mentioned in the form which is handwritten is manually entered by Data Entry persons.|
|Automated Forms Processing||Automated Forms Processing is a process where the information in form is a printed text and software is used to recognize the text using OCR technology and convert into editable format.|
|Data Capture||Data Capture is done using OCR on scanned forms and information is stored in electronic format.|