Scanning Services

Document Scanning Service

Scanning of documents has become a necessity due to its various advantages in today’s time. Document digitization is meant for improving staffs efficiency, thereby providing cost efficiency and results in better customer services. Documents in hard copy format are very difficult to handle, because the cost of storage, archive and retrieval costs are too high. Do not worry! These costs can now be controlled due to a useful innovation in computer technology known as scanning, which helps in managing all your documents in an electronic format.

Scanning of Documents in order to digitize them has become a business on its own. We specialize in scanning of large volume of documents by using high quality, high speed scanners, and have qualified and experienced staff for the preparation and scanning of documents and reducing the total cost of digitization to our clients.

Main advantages of document scanning are -

Cost saving in storage space

A room full of documents can be scanned and will fit in a few DVDs or in a small hard drive.

Easy document access at many locations at once

Same digital documents can be accessed from many locations at once with the help of a good document management system

Disaster Management of Business Continuity Plan

Scanned documents are safer than paper. They can be backed up online or offline and can be re-instated whenever required.

Information Search & Retrieval becomes handy, easy and quick

Information search and retrieval can be done with a few clicks and it is less time consuming than the retrieval of paper documents

Improved Efficiency

Document management system helps in improving efficiency of management and staff by saving their time and energy required in the extensive process of document retrieval. The result is the great improvement in efficiency and more business.

Cost reduction

Increase in productivity means overall cost reduction and more output. With the help of an efficient document management system, you can cut your administration costs significantly and increase your profits.

Document Scanning Process of 3Alpha Data Entry Services

3Alpha Data Entry Services follows proven document scanning process with strict quality controls in each step of the process described below:

Document preparation for scanning

Our experienced staff will prepare the documents before scanning and follow these steps:

Document Scanning

3Alpha Data Entry Services has a wide range of high-speed scanners to handle any type of documents with sizes up to A3. We have also standard scanning software, which cares for quality and performs online image corrections like brightness, image orientation, noise balance etc. We can produce images in any preferred format like PDF, Tiff or Jpg.

Delivery of scanned Images

After proper quality and audit checks, scanned images are delivered through any preferred media like FTP upload, DVD or hard drives.

Document purge or return

After satisfactory feedback, document will be purged if instructed or returned to Customer in the same condition, if required.

Indexing of scanned documents

All scanned document can be indexed manually as per client specification and requirement with 99.99% quality. Please refer our document indexing service for more details.

Microfilm Scanning Service

We are equipped with the latest high-speed microfilm scanning equipment. We can scan your microfilms with up to 600 DPI and with better results than the original film quality. Final images can be delivered in any preferred formats like PDF, Tiff or Jpg. Final output also can be provided in searchable PDF, text, word or XML / HTML / SGML format. We support and process 16 mm and 35 mm microfilm.

Microfiche Scanning Service

We provide cost effective and fast microfiche scanning services with the use of high speed scanners, and have a 24/7 operation. We support and process all types of microfiche formats whether it is Jacketed, COM, 35 mm or 105 mm fiches. Our proven quality controls at each step give you the best quality output ever!

Indexing or full text conversion services are also available after microfiche scanning. 99.99% accuracy is guaranteed on all your data conversion requirements. Please refer our data entry services for more details.

Aperture Card Scanning Service

Highly efficient aperture card scanning service can be provided with the help of our experienced technician and state of the art equipment. Your drawings will be converted from aperture cards with an extensive quality control process. Punched (Hollerith) cards can be indexed automatically and manual indexing can be done for non punched cards. Additional information also can be captured from drawings, if required. Data can be delivered on DVD or secure FTP uploads.

For information or outsource us your scanning requirement, just email us at info@3alphadataentry.com or Contact Us here.

Glossary

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