Document Indexing Services - 3Alpha Outsourcing Services

How much time do your employees waste trying to find a specific document in order to assist a client or to complete a task? Having the right information readily available helps to streamline how your business or organization operates. You can better organize the documents you use by making use of document indexing services.

What is document indexing?

Document indexing is a process by which existing documents are digitally prepared and stored in such a manner that they can be easily located when the time comes to access them. The process creates a database designed to allow document searches, which utilize specific parameters that make sense, speeding the process of recovering the documents you and your employees need.

Importance of Document Indexing

Storing your documents in an orderly fashion helps your business or organization operate more smoothly. Here are just a few of the advantages document indexing can provide:

• Improves the flow of information within your office and those you work with outside the office.
• Helps preserve the organization’s knowledge base.
• Facilitates decision-making by having all the necessary information readily available.
• Digital document indexing can help save a lot of internal or external storage space where non-digital files kept.

Document indexing is important because it helps to streamline the fundamental operations of your business or organization.

“Document indexing services helps to store data and retrieve it easily. Indexing is an easy solution that offers clients a range of benefits. While data retrieval can be a tedious process, outsourcing this service is a convenient solution to organize information.”

Outsource Document Indexing Services Benefits

Our convenient all-encompassing document management services include document scanning, information retrieval, archiving, electronic document management, categorizing, indexing, and data conversion.

Our data entry services will expedite and streamline the time-consuming process of indexing and retrieving documents. We offer some of the most comprehensive, affordable qualitative data management and indexing services available. Our range of services includes indexing library books, journals, magazines, legal documents, and many other documents. Our advanced infrastructure allows us to accommodate a range of indexing preferences and specifications. We aim to cater to the needs of as many clients as possible.

If you don’t have a reliable and efficient document system, you might need to upgrade. You can do it in-house, but there are several benefits to outsourcing document indexing services. Those benefits include:

• Keeping your employees focused on core tasks that are more productive instead of archiving.
• A managed approach helps to avoid processing errors.
• Agencies that provide these services already have the right equipment and software for completing the task.

Improved document indexing is especially important if you have a large number of older, non-digital files and documents that are not in a digital format and need to be converted.

How do outsource document indexing services work?

You are probably already convinced that your organization needs to streamline document indexing, but are unsure how it works. The process of indexing your documents is multi-layered. Here is a quick rundown of what is involved:

• Document Scanning Service. This process takes your non-digital files and documents, and puts them into a digital format so that they can be added to an indexing database.
• Document Shredding and Recycling. Because storing those paper files is expensive and takes up a lot of space, your old documents can be shredded and recycled for other purposes.
• Setting Up a Database. A database with the critical information to all of your digital documents created. This process integrates those non-digital files with your existing digital files so that all of your information is in one place.
• Indexing System. With all of your documents in your database, a document indexing system is setup to allow you to easily search for and retrieve those stored documents. Your indexing system is completely customizable to suit how you search and use your documents.
• Zonal OCR Method. We utilize the zonal OCR to index images, printed documents, and typewritten resources. Our technology and tools allow us to follow a standard format which expedites the process of document indexing, labeling, and retrieving documents.
• Manual Method. Our team of meticulous experts can enter data manually to interpret, arrange, and index handwritten and typewritten documents that do not follow a homogenous format of indexing, categorizing, and retrieving.