Techniques operators employ during Excel data entry

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Techniques operators employ during Excel data entry

Excel data entry

Most firms dislike performing data entry jobs in-house. Enhanced chances of errors and repetitiveness of the task serve as factors that determine this decision. Nevertheless, professional advice is that it is important to know about the techniques and the professional skills employed by the data entry service providers. This knowledge helps in gauging the quality of service offered by the data entry outsourcing agents. We are going to present the techniques employed by professional operators while working on Excel data entry. Check out.

Know the shortcuts

You need to have concise idea about the Excel shortcuts in order to ensure that bulk entry in the excel sheet is executed faster. For instance, if you wish to go to the A1 then taking the help of the cursor every time will be time consuming. The shortcut for this is [Ctrl]-[Home]. Similarly, you will be able to navigate through the pages of Excel much faster when you directly click the tab VCR at the left side of the sheet.

Have idea about ‘IF’

‘If’ has the most important function for operators who perform Excel data entry. It helps them in finding whether a particular action or an entered value is correct or not.

Know indexing

It is advised that the index format should be used for making a number of standard text entries in excel sheet. For instance, if a skilled operator needs to enter random values in corresponding Excel rows or columns then he will invariably use the ‘Index’ function. This format also helps operators in adding, subtracting, dividing and multiplying the values in each of the rows much faster. In addition, this ‘Index’ option is often used in combination with ‘Combo Box’ tool for generating value in a particular cell.

Error checking technique

Data entry operators often use the formatting or the conditional formatting option for checking errors in the rows and columns in a particular Excel sheet. This options works best for checking whether any invalid value has been entered in any of the cells or not. Once detected, the cells turn red to indicate null values.